11 QuickBooks Desktop Features You Need To Know About

On the other hand, if you’re an accountant or someone with a great deal of accounting experience, you may like QuickBooks desktop options that use traditional accounting practices. The number of users you need will also help determine which software is best for your business. Take a look at this chart to see which product suits your business’s size. On the surface, QuickBooks Pro and QuickBooks Premier are very similar. Both are locally-installed accounting solutions, both offer numerous features and robust reporting, and both have numerous integrations.

QuickBooks Mac Plus is set up in a similar way to QuickBooks Pro or Premier but is easy to use, much like QuickBooks Online, offering users the best of both worlds. QuickBooks Desktop Enterprise has the same great accounting capabilities as Pro and Premier but allows access for up to 40 users and much more storage space. With six industry-specific versions, QuickBooks Enterprise has highly developed features to meet the needs of nearly any large business. Intuit has also improved expense management, especially the receipt capture function. You can scan a receipt with your phone and the app captures and transfers key data to an Intuit QuickBooks Online expense form. It guessed the category correctly, even though the receipt was from a new vendor in my company file.

Expanding QuickBooks Desktop With The Best Partner Solutions

The Business Overview tab is especially helpful as it offers a breakdown of your company’s cash flow, profitability, expenses, income and sales. Small businesses need cost-effective accounting software that’s easy to use but still has the features they need to get the job done. Widely regarded as the top accounting software for small businesses, QuickBooks offers it all. With affordable pricing and various plans that suit businesses of different sizes, QuickBooks has elite features in packages that will suit a variety of businesses.

It comes in a variety of editions and has web-based and desktop programs. QuickBooks includes features that allow you to keep track of your income and expenses, pay your employees, track your inventory, and simplify your taxes. Once you’ve named a new project and designated the related customer, you simply assign items (invoices, payments, expenses, estimates, time, purchase orders, and bills) to specific projects.

How Much Accounting Experience Do You Have?

Some users may need to get personal support from an accountant or one of QuickBooks’ certified ProAdvisors, both of which involve additional fees, as they would with any accounting application. As you review transactions, you must pay special attention to how they’re categorized so your bookkeeping, taxes, and reports are accurate. The site suggests categories automatically, and it’s better than it used to be, but far from perfect. You can mark transactions as billable to a customer, add attachments, create a rule, and so on. You select a vendor and complete the rest of the fields on the form primarily by selecting from drop-down lists. If you incurred the expense on behalf of a customer, you can mark it as billable, select the customer, and add markup if you want.

• While QuickBooks is the stronger all-round accounting tool for businesses of all sizes, FreshBooks tends to be the better choice for small and one-person businesses.
• You’re still limited with Xeroo’s Early plan since only send/approve up to 20 quotes and invoices per month and pay only 5 vendor bills.
• With QuickBooks balance sheet reports, you’ll be able to assess the financial health of your company.
• Add foreign vendors and clients into QuickBooks with the use of multicurrency.
• On the other hand, if you’re an accountant or someone with a great deal of accounting experience, you may like QuickBooks desktop options that use traditional accounting practices.
• QuickBooks Checking Account opening is subject to identity verification and approval by Green Dot Bank.

Time entered and assigned to a customer will be available to add to the customer’s next invoice. She has owned a bookkeeping and payroll service that specializes in small business, for over twenty years. Intuit reports that 94% of accounting professionals feel QuickBooks Online saves them time and thus saves their clients’ money.

What Is Bookkeeping? A Small-Business Owner’s Guide

You’re limited to 50 billable clients and multi-user account access doesn’t come with all plans. In fact, adding team members could cost up to $10 per person per month. Great if you work alone but not so great if you’re running a large company with multiple locations, payroll employees, and financing departments. Quickbooks Self-Employed is an easy-to-use, cloud-based software with strong mobile apps. The features are designed specifically for freelancers to address needs such as estimating quarterly taxes, filing Schedule Cs, and tracking deductions.

You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth. As you accept payment for any item in the inventory, the right expense account is updated wholesale boutique clothing and reflected automatically in taxable income. We weigh up the pros and cons to help you make the right choice for your business. QuickBooks Desktop and QuickBooks Online are separate platforms that do not sync with each other. However, in addition to its mobile app, QuickBooks Online has a desktop app.

QuickBooks Desktop

Any info you enter into the QuickBooks Online desktop app will sync with your cloud-based QuickBooks platform if your computer is connected to the internet. After that date, you won’t be able to access QuickBooks add-on services like Online Banking, Online Backup, Live Support and QuickBooks Desktop Payroll Services from any version of the desktop software. Because QuickBooks Online is cloud-based, it is a great option for those who need QuickBooks access while not in the office. If you’re a QuickBooks Online user who wants these Desktop features, many third-party apps offer them for an extra charge. If, after reading this post, you aren’t convinced that any version of QuickBooks is right for you, or if you just want to consider all of your options, there are other solutions that may be a better fit. Check out our picks for the top QuickBooks Online alternatives and the best QuickBooks Desktop alternatives to find your perfect small business accounting solution.

You can also track your business mileage and view financial reports from your smartphone. The QuickBooks Online mobile app is available for download on Google Play and App Store, but you need an active subscription to use its features. To pay your first bill, you need to enter your bank account information, the payment method you’d like to use, and how your vendor would like to receive their payment.

Larger businesses with sophisticated inventory, reporting and accounting needs. Small businesses that prefer locally installed software and work with a PC. Danielle Bauter is a writer for the Accounting division of Fit Small Business.

• Note that you must first enter your bills in QuickBooks Online and then pay them online by clicking the + New button and then selecting Pay bills online.
• Until Intuit’s announced that they were no longer going to support QuickBooks Desktop products after May 2023, this was a hard question to answer.
• If, after reading this post, you aren’t convinced that any version of QuickBooks is right for you, or if you just want to consider all of your options, there are other solutions that may be a better fit.
• The Account and Settings options bring you to products and services, attachments, and recurring transactions, as well as tools for budgeting, data import and export, an audit log, and so forth.
• To find out what we thought about it, please check out our review of QuickBooks Online 2023.